Meeting Minutes

Eagle Watch Clubhouse

EWMGA BOARD MEETING

JANUARY 12, 2010

The Eagle Watch Men’s Golf Association (EWMGA) Board meeting was started at 6:05 pm in the Eagle Watch Hearth restaurant.  Board members attending were Mark Dickson, Jim Gould, Frank Peters, Erik Rosengren, David Scott, Sergio Silva, Bob Smith, Mike Smithson and Bruce Worthington.  Guests attending were Canongate/Eagle Watch staff Scott Szymoniak, Phil Suiter and Rick Sandle.  Board members absent were Gary Janos and Alan Whitten.

 The meeting began with the welcoming of newly elected Board member Bruce Worthington and re-elected Board members Jim Gould, David Scott, Bob Smith and Mike Smithson.

The Board then elected the following officers for the 2010 year:

A motion was made by Erik, seconded by Frank and passed unanimously (Bruce abstaining) to approve the minutes of the December 15, 2009 Board meeting.

The Treasurer’s report was not yet finalized.  Erik subsequently, on January 13^th, provided the Board with the report showing a current bank balance, including Bloody Mary Open tournament receipts, of $797.46.  He indicated that we still have to pay the Club $390.00 for food expenses from the Bloody Mary Open leaving a bank balance of $407.46.

The 2010 EWMGA Membership reconciliation was not yet finalized.  Erik subsequently, on January 13^th, provided the Board with the report showing we currently have 26 paid-up members with an additional 41 members who have approved having their dues charged to their Club accounts during January.  This will give us a total of 67 members so far this year.

A review of the January 1^st Bloody Mary Open tournament was held.  There were 40 participants and comments received were generally favorable.  Rick Sandle was thanked for the handling of the refreshments during this event.  It was noted that a number of the participants were allowed to charge their tournament fees to their Club accounts which has previously been an unauthorized practice.  It was agreed that this should not occur in the future and tournament flyers will include a reminder that such fees are only payable by cash or check directly to the EWMGA.

The Canongate/Eagle Watch staff attendees then discussed current golf course conditions and plans.  These included:

1. The impact of the recent snow and ice storm on the new greens will not be known

until the Springtime.  Everything possible is being done to minimize damage.

2. 2010 Club budgets have not yet been approved.  It is planned to start cart path

repair/replacement this year however this entire task will be a multi-year

project.  Bunker work is continuing and it is hoped that new maintenance

equipment will be acquired during the year.  Efforts are continuing to develop

a process for geese control on and near the greens.

3. The Bentwater Golf Club will become a Canongate privately-owned facility

on March 1^st.

4. A proposed updated EWMGA logo was submitted to the Board for consideration and was approved.  The logo incorporates the Canongate eagle design.  Scott will provide a copy to Gary.

5. Discussion was held regarding the soft ground conditions that exist in front of a

number of the course greens.  It was noted that this is, to a great degree, resulting

from the old irrigation system existing on the course and efforts are underway

to address this situation.

6. Scott discussed the various one-day Member/Guest events planned by the Club

during the year.  These will be Friday afternoon events where a member can

bring up to three playing guests at reduce guest fees.

The Staff then presented a concept to the EWMGA for co-sponsoring fund raising events during the year that would benefit the EWMGA.  Rick Sandle outlined the proposal where the EWMGA would sell tickets for a dinner where the Club would donate the food and non-alcoholic drinks.  The proceeds from ticket sales would go directly to the EWMGA.  The Club would receive its benefits from the sale of alcoholic beverages during the event.  The Board felt this could be very beneficial and thanked the Club for the proposal.  The initial event was tentatively scheduled for April 4^th (Saturday afternoon) and could be titled as the EWMGA Spring Kick-Off.  The menu would be a BBQ with the Club furnished the pig and accompanying items.  Tickets sales would be open to all interested parties.  Bruce is to coordinate with Rick and present a plan to the Board for final approval either before or at the next Board meeting.

The 2010 proposed EWMGA-sponsored tournament schedule, developed by Gary, was reviewed and approved by the Board.  Scott Szymoniak also said that this schedule has been reviewed, approved and incorporated in the overall Club event schedule for the year.  The following tournament chairmen list was then developed:

There was no new additional business presented for discussion.  The next scheduled Board meeting will be at 6:00 pm on February 9, 2010.  This meeting was adjourned at 7:15 pm.

 Respectively submitted:  David Scott - Secretary